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FREE CALCULATOR

Shift Calculator

Calculate paid shift hours, decimal time and estimated gross pay from clock times and an unpaid break.

The Shift Calculator gives employees, managers, and payroll reviewers a fast way to convert one clock-in and clock-out interval into paid time, decimal hours, and estimated gross earnings. It keeps break deductions, overnight handling, rate assumptions, and payroll limitations visible so the result can be checked rather than accepted as a black box.

YOUR INPUTS

Calculate your result

ESTIMATED RESULT
Calculation snapshot
Paid shift timeShift duration after the unpaid break.
7h 30m
Decimal hoursPayroll-ready decimal hours.
7.50
Estimated gross payPaid hours multiplied by the entered hourly rate.
$187.50
InputValue
Clock-in time09:00
Clock-out time17:00
Unpaid break30 minutes
Hourly rate25 $
Planning estimateEmployer rounding, break and premium-pay rules may change payroll totals.

How to use this calculator

  1. Enter the clock-in and clock-out times for one shift.
  2. Enter the total unpaid break minutes deducted from the shift.
  3. Add the hourly rate when you want a gross-pay estimate.
  4. Review paid time, decimal hours, assumptions, and payroll warnings before using the result.

Input guide

Clock-in time

Enter the clock-in time used for this estimate and confirm that its unit and pay period match the other inputs.

Clock-out time

Enter the clock-out time used for this estimate and confirm that its unit and pay period match the other inputs.

Unpaid break

Enter the unpaid break used for this estimate and confirm that its unit and pay period match the other inputs.

Hourly rate

Enter the hourly rate used for this estimate and confirm that its unit and pay period match the other inputs.

How this calculator works

Paid shift time = clock-out − clock-in − unpaid break; gross pay = paid hours × hourly rate.

Worked example

9:00 AM to 5:00 PM with a 30-minute break equals 7.5 paid hours and $187.50 at $25/hour.

How to interpret the result

Use the paid-duration result for timekeeping and the decimal value for payroll systems that accept decimal hours. The gross-pay figure is a pre-tax estimate and should be compared with the employer’s rounding, break, overtime, and regular-rate policies.

Rounding policy

Duration

Calculated to the nearest whole minute.

Money

Displayed to the nearest cent.

Assumptions and limitations

  • One shift is entered.
  • An earlier end time is treated as the next day.

Frequently asked questions

Can this calculate an overnight shift?

Yes. An end time earlier than the start is treated as the following day.

Does it include overtime?

No. Use the overtime calculator when premium hours apply.

How should I verify the shift result?

Compare the inputs and formula with time records, payroll policy, the employment agreement, and any applicable primary source before relying on the estimate.

Is the shift calculation stored online?

No. MyClockLedger calculations run in the browser and do not require uploading the entered values.

CONTINUE CALCULATING

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Important: This tool provides a planning estimate. Payroll, tax and labor rules may vary by jurisdiction and employment arrangement.